The Home Page is the first page a user sees when they log into PPO. The home page was designed to focus the user's attention on their specific items. The great thing about the home page is that it is customisable to suit a users' needs. Furthermore, you're able to print the home page to a PDF file.
The default home pages includes 3 tabs. These can be seen under the Home page title bar.
This article covers:
Terminology
Before jumping in, lets get the terminology out of the way!
- Tabs: The home page supports multiple tabs which are individual views that can be customised based on specific user groups or unique user preferences. There are 3 default tabs that are applied for a user.
- Widget: Widgets allows users to visualise their data. Example of widgets include the Bar Chart, Key Metric, Gauge, Donut, Treemap, Gantt, Board, Calendar, My Links etc.
Dashboard Tab
Depending on which user group you belong to, you will have a default Dashboard Tab that comprises of various widgets. Below is an example of a default Project Managers tab.
The first panel is the My Links widget that allows the flexibility of creating your own links on your Home Page for easy access. The panels next to and below it have a number of Key Metrics & Gauge widgets that have been filtered to show data related to "My Projects". Key Metrics & Gauges are clickable and opens in a new window taking you to the underlying PPO entity records.
The next section comprises of multiple widgets focusing on projects data such as Governance, Decisions and Scope Changes.
The next section comprises of multiple widgets focusing on projects cost data:
You then have 2 list widgets side by side. The Risk list is filtered to only show risks with a RED RAG as well as High Priority Issues for your Projects.
Note that you can apply a Group By on any list widget in PPO. Example of a Project List on the Home Page grouped by Project Manager. Click here to learn more about Settings:
You will see a Gantt view showing where you have been allocated to projects in the Resource Allocation entity.
Health Indicators and Comments can be updated directly from the home page to support Data Quality compliance. These 2 list widgets have been added side by side and only shows Health Indicators and Comments related to your projects that are due for an update.
Home Tab
The Home Tab is comprised of various widgets. The first widget shows a Calendar Widget on the left-hand side and a My List Widget on the right-hand side.
The Calendar Widget gives you the ability to add and display events from entity items, based on certain criteria. The Calendar shows the related data as a weekly or monthly view. The Calendar shown on your Home Tab is set based on the defaults configured under Widget Configuration.
For Calendars, you can add multiple calendars on any tab that you create and the only defaults that will show is public holidays. You can then set your own defaults for the additional calendars.
The My List Widget allows the flexibility of creating your own lists on your Home Page. The functionality allows users to create a list and add any entity item to the list. You can only use the My List widget on one of your tabs, not multiple.
Below the Calendar and My List is the My Approvals list widget. On the entity title bars (blue bars) you will see 4 icons. The 1st is the Filter icon that allows you to update or hide the filter control. The 2nd icon is the Refresh icon which allows you to refresh the selected data. The 3rd icon is the Settings icon (gear) that allows you to customise the view of the section and lastly, the Show / Hide icon that lets you expand/collapse the entity sections.
If you would like to refresh data on a specific section like the projects section without having to refresh the entire page, click on the Refresh icon.
For each of these lists you can apply filters. Examples highlighted below for Projects, Issues and Risks. When selecting Items related to me the list will bring back all items where you are selected in a Resource list field (i.e. Project Sponsor, Project Owner, Project Manager, Loaded By, Issue Owner etc).
For Tasks and Benefits below, you can see the the 2 list widgets are collapsed using the Show/Hide icons on the right-hand side.
You have the ability to add documents via the home page. To do this you can either drag and drop single or multiple documents or use the "Click here" option to add a single document. Users can delete their own unclassified documents via the home page regardless if their user group has access to delete documents.
Once you have added documents in the Upload document box, they will appear under the Unclassified documents section:
You can select the above documents to allocate them to the correct projects.
Time Entry Tabs
Depending on which user group you belong to and whether the Time Entries Capability is enabled, you will have a default Time Entry tab that comprises of various widgets. Below is an example of a default Project Managers tab.
The first panel is the My Links widget that allows quick access to Time Entries as well as related reporting. Two key metrics that covers Time Booked & Overtime hours followed by 2 Gauges for Capacity & Missing hours, then a Donut indicating time booked per activity.
The last panel focusses on Detailed Time Entries table grouped by Project as well as a Donut chart indicating Time Booked by Activity by project (Bar Chart).
You will notice when adding Time Entry data via widgets to a home tab that there are 2 options.
(1) Time Entries - This is a detailed, day-level record of time logged by resources. Each record represents time booked for a specific resource on a specific day, including the activity performed and, where applicable, the project and related entity (such as a task or work item). This data set preserves full attribution and traceability back to what work was done and why.
(2) Time Entries Summary - This is a consolidated, day-level view of time per resource. Each record represents one resource per day, showing the total time logged and the resource’s daily capacity. This data set is optimized for utilisation, availability, and capacity analysis.
The PDF option allows you to print any of the home page tabs to a PDF file. Simply click the applicable tab and the click the PDF button. You're able to collapse specific panels if required for printing purposes, as illustrated below where the My Links panel has been collapsed.
Share
The Share option allows you to share a home page tab with any user on your instance. Simply select the applicable tab, click the Share button, select the user and click Share.
Additional information
- To customise an existing home page or to create a new tab, follow this link.
- The My List Widget can only be used on one tab.
- The My Calendar widget on your Dashboard Tab can only be used once and uses the settings as set up via the Widget Configuration page. The Calendar widget however can be used multiple times on a tab or various tabs.
- The My Links widget uses the default set under the Widget Configuration page. The My List widget can only be used once. The Links widget however can be used multiple times on a tab or various tabs.
- Widgets & panels that have already been configured can be copied and reused across different panels or pages. This allows users to duplicate an existing widget layout and paste it onto another panel or tab without having to configure the widget again. For more information on copying and reusing widgets, refer to the section on Copying and Reusing Widgets.
- You have the ability to Copy Home Pages. For PPO Administrators, follow this link to set defaults for User Groups. For Users who want to customise their own home page further by coping an existing page, follow this link.