List Pages

This article covers:

Accessing List Pages

The list pages in PPO are very similar. When clicking on Demand, Programme, Project, or the Employee menu items, you are taken to a List page for the selected entity.


When you hover over the Projects Menu, a sub-menu will open listing all the project related entities a user has access to. Each of the options in this menu will allow you to access the list page for the respective project related entity.


Filter Control

Once a list page is accessed, you will see the filter control at the top of the page. The purpose of the filter control is to allow you to filter the information displayed on the list page. This is done by clicking in the filter control which will then list all the fields available to filter on.

For more detailed information on the Filter Control follow this knowledge base article.


Columns & Widgets

The columns that appear on the list pages by default are defined by the PPO Administrator from the  Widget Configuration page or the Data Fields functionality.

Users can however override this setting for their own user preference by defining which columns they would like to see on the list page. This can be done by clicking on the gear icon located in the top right-hand corner of the page.


When a user selects the Gear icon shown above, they are able to do the following (screenshot below):

(1) Add additional fields to the list page as columns by clicking in the "Click to select additional columns" field.

(2) Use the drag and drop functionality to change the sort order of the fields you want to view in your list.  Simply click on the field you want to move and drag and drop it to the desired order.

(3) Remove fields from the list page by clicking on the "remove" button (x).

(4) Update the list page size by either selecting 10, 20, 50, 100, or 200.  The maximum list page size is 200.

(5) Under Charts, you can either select to insert a Key Metric, Donut chart, a TreeMap or a Bar chart.  By adding these you have the ability to choose the Field, which Operator to use, and what the Measure should be.  

In the below example, we are adding a Key Metric Widget indicating the Average Variance % for the portfolio of Projects.  Under Colour options for the Key Metric, you can either select a Fixed colour, apply a Condition, or apply a Range.

For the Variance % below, if the % is less than 0%, the Key Metric will show Red, If it is 0% or more it will show Green.

The below screenshot shows how it would display on the list page. 

Depending on which chart you select, the fields, secondary fields, operators, measures, orientation and mode would differ.  Below is a screenshot of the Donut, Treemap and Bar chart options.

The Chart Widget works interactively with the filter control. Clicking within a Donut, Treemap or Bar chart, the Project list will automatically filter by only showing those projects selected.  In the filter control, you can also remove the filter pill and the Charts will adjust accordingly.  Clicking on the Names in the Legend (strike through) removes the values from the chart but not the list page. Simply click on the word in the legend again to add it back to the chart.


Default Charts have been set for the Demand, Project, Risk, Issue, Cost, Governance and Benefit entities.

As a PPO Administrator, you have the ability to change the existing defaults and set new defaults for Charts that should show on users list pages. This can be done by hovering over Administration and selecting Widget Configuration.

(6) If you want to restore your columns, charts, and page size on a list page to be the default as set up by the PPO Administrators you can click on the "Restore Defaults" button.

Once you are comfortable with your changes you can simply click on the "Save" button and this will update your list page columns for that specific entity.  Doing this has no impact on other users and PPO saves this as your own preference.

Once you have your widgets set up on a list, you have the ability to hide your Widget by clicking on the "x" icon and also unhide it by clicking on the "<" icon as shown in the below screenshot.

Action buttons 

Most pages in PPO provide a primary action button as well as a secondary actions menus that contain the additional actions that are available in the current context. 

On a List page, if a specific project is not selected in the Filter Control, the "View Project" action button will be greyed out.  The reason for this is that you are viewing a list of various entity items across multiple projects.  Issue List example below.


If you select a specific project in the Filter Control, you will have the ability to select the "View Project" action button as shown below.

Selecting an item from the list using the tickbox, you will see the relevant Action buttons based on how your user group settings have been applied.


The action menu for each user group can be defined by granting the user group access to add, edit, delete or move items.  

You also have the option to select the "Export" action button. This button allows you to download CSV files of the underlying data either by selecting "All Columns " or "Current Columns". By selecting "All Columns" it will export a view of all columns within the view page of a record, as well as the data that is loaded against those columns. Selecting "Current Columns" will export a view of all the columns that have been specified on the list page by using your page Settings.

When using either of the Export options, there is a limit of exporting up to a max of 10 000 records.



When a list page exceeds the number of list items set in the user's preferences under the Gear icon, the list page will group the items together in pages.  In the example below, the list page size is set as 20.  The first page shows items 1 - 20 of 49.  You can either click on the page number or use the Previous / Next options to move between the pages.


Searching for closed / filtered out items

In some instances, users might want to search for closed items or filtered out items, for example, closed tasks. This can easily be done by removing the global filter in the filter control on the list page.  In the example below, the Only Open Tasks global filter is applied and the task list shows 38 open items.


Once the global filter is removed, all the items previously filtered out by the applicable global filter will appear on the list page.  Below showing 48 instead of 38 above.  This indicates that 10 items have been closed.


Searching for items on archived projects

It is important to note that once a project has been completed, closed, and archived it will be filtered out of view by the project global filter. 

These items can however still be easily accessed by removing the project global filter on any of the entity List pages. Once the project global filter is disabled you will be able to access the linked items from their respective list pages as illustrated above.  Example below is the Only Active Projects global filter.


For more detailed information on the Filter Control follow this knowledge base article.

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