This article provides detailed explanations of all the other project dashboards available in PPO:
- Project Status Dashboard;
- Parent Project Dashboard;
- Risks Dashboard;
- Issues Dashboard;
- Executive Dashboard;
- Gantt Chart Dashboard.
These dashboards provide real-time project progress, which will assist project managers and project stakeholders to make informed business decisions. Next we will discuss each of the dashboards in detail.
Project Status Dashboard
The purpose of the dashboard is to provide a one page view, on the project progress of the entire project as well as the progress of the project related items. The dashboard would typically be used by the project manager, during their progress meetings, to report back to stakeholders and the project team. The dashboard shows a project list parameter, which means the dashboard can only be pulled for one project at a time.
All the sections, except the Project Cost section, have drill-through capability to detailed information, to streamline the reporting for real-time information.
The sections discussed next are part of the project status dashboard available in PPO.
Project Information, Project Stakeholders, Schedule Variance and Cost Variance
This section shows basic project information that has been captured.
Health Indicators
The Health Indicators section shows the current status / last update of each of the default health indicators on the project. The default health indicators that appear on the project status dashboard can be customized based on your specific requirements.
Project Comments
The Project Comments section shows all the latest comments of which the comment type is Dashboard Comment on the project. Please note that if a comment is updated on the project and the “Dashboard Comment” type is not selected it will NOT appear on the project status dashboard and just remain as a general comment on the project. The comment will however still appear on the comment reports available in PPO. The default comments that are created on a project and that appear on the project status dashboard can be customized based on your specific requirements.
Project Tasks
You have the ability to view the Tasks either as a List or displaying it as a Gantt Chart based on the Task filter applied.
The next sections indicate the project cost, project benefits, major project risks, project issues and scope changes. They all represent an account of the current status of those entities on the project. Please note that the only risks that will appear on the project status dashboard are “red” and “amber” risks.
Parent Project Dashboard
The dashboard shows a project filter combo of all the projects on the project list that are flagged as parent projects. The dashboard displays the parent project, as well as all the sub-projects that are linked to the parent project, all on one dashboard.
When projects are added the “Parent Project” field needs to be selected if the applicable project is a sub-project of a parent project. To indicate whether a project is a parent project, they need to be linked to themselves.
The dashboard shows similar sections as the Programme Dashboard, and listing each of the sub-projects separately.
Risks Dashboard
The purpose of the dashboard is to provide the project managers with a visual presentation of the status of the risks across their projects on PPO. The dashboard can be grouped by various fields on the project as well as risk entity. Based on the group by field selected, the graphs displayed will adjust accordingly. The graphs by default show a risk count, as well as the status of the risk indicators on the projects on PPO.
Issues Dashboard
The purpose of the dashboard is to provide the project managers with a visual presentation of the status of the issues across their projects on PPO. The dashboard can be grouped by various fields on the project as well as issue entity. Based on the group by field selected, the graphs displayed will adjust accordingly. The graphs by default show an issue count by status as well as an issue count by priority, on the projects on PPO.
Executive Dashboard
The purpose of this dashboard is to provide a summarised, one page view, of the project progress and key project related items. The dashboard would typically be used by the project manager and PMO to report back to executive stakeholders. The dashboard can be pulled for one project at a time or multiple projects for PMO reporting.
The sections discussed next are part of the Executive Dashboard available in PPO.
Project Information shows basic project information that has been captured and has a link to the Project Status Dashboard which has more detail should it be required.
The Project Status section shows the latest comment named “General Comments & Issues”. The default comment that appears on the executive dashboard can be customized based on your specific requirements.
The Cost Status indicates what your Budget Variance is to the Total Budget as well as how much of your Budget you have already Spent.
The Executive Dashboard displays a Project Gantt Chart which only selects the tasks types Project Task, Summary Tasks and Milestones, leaving out the low level tasks which generally carry detail that the executive audience does not need. The task parameter can also be used to further filter out tasks not needed for the specific audience.
The purpose of the bar charts is to provide the audience of the report with a visual presentation of the Health Indicators measured on the project, the RAG status of the risks (i.e. number of risks per RAG) and the Priority of the issues (i.e. number of issues per priority) being managed on PPO within the particular project (each bar chart allowing for a drill-down to view the item names).
Gantt Chart Dashboard
The purpose of this dashboard is to provide the project managers with a graphical representation of their project schedule in a Gantt Chart format, allowing a birds eye view of the project's activities and milestones.
This Dashboard can only be pulled for one project at a time and can be filtered by Tasks.
Have a question?
If you need any assistance with the understanding and implementation of the dashboards, please feel free to log a support call, and the PPO Support team will gladly assist you.