Follow

Project & Project Related Entity Dashboards

This article provides detailed explanations of all the other project dashboards available in PPO:

These dashboards provide real-time project progress, which will assist project managers and project stakeholders to make informed business decisions. Next we will discuss each of the dashboards in detail.

Project Status Dashboard

The purpose of the dashboard is to provide a one page view, on the project progress of the entire project as well as the progress of the project related items. The dashboard would typically be used by the project manager, during their progress meetings, to report back to stakeholders and the project team. The dashboard shows a project list parameter, which means the dashboard can only be pulled for one project at a time.

All the sections, except the Project Cost section, have drill-through capability to detailed information, to streamline the reporting for real-time information.

The sections discussed next are part of the project status dashboard available in PPO.

Project Information, Project Stakeholders, Objectives & Deliverables and Project Benefits

This section shows basic project information that has been captured.

mceclip0.png

Health Indicators

The Health Indicators section shows the current status / last update of each of the default health indicators on the project.  The default health indicators that appear on the project status dashboard can be customized based on your specific requirements.

mceclip1.png

Project Comments

The Project Comments section shows all the latest comments of which the comment type is Dashboard Comment on the project. Please note that if a comment is updated on the project and the “Dashboard Comment” type is not selected it will NOT appear on the project status dashboard and just remain as a general comment on the project. The comment will however still appear on the comment reports available in PPO. The default comments that are created on a project and that appear on the project status dashboard can be customized based on your specific requirements.

mceclip1.png

Project Tasks

You have the ability to view the Tasks either as a List or displaying it as a Gantt Chart based on the Task filter applied.

mceclip1.png

The next sections indicate the project cost, project benefits, major project risks, project issues and scope changes. They all represent an account of the current status of those entities on the project. Please note that the only risks that will appear on the project status dashboard are “red” and “amber” risks. 

Parent Project Dashboard

The dashboard shows a project filter combo of all the projects on the project list that are flagged as parent projects. The dashboard displays the parent project, as well as all the sub-projects that are linked to the parent project, all on one dashboard.

When projects are added the “Parent Project” field needs to be selected, if the applicable project is a sub-project of a parent project. To indicate whether a project is a parent project, they need to be linked to themselves.

mceclip0.png

The dashboard shows similar sections as the project status dashboard discussed earlier, and listing each of the sub-projects separately.

mceclip3.png

mceclip4.png

 Risks Dashboard

The purpose of the dashboard is to provide the project managers with a visual presentation of the status of the risks across their projects on PPO. The dashboard can be grouped by various fields on the project as well as risk entity. Based on the group by field selected, the graphs displayed will adjust accordingly. The graphs by default show a risk count, as well as the status of the risk indicators on the projects on PPO.  

mceclip6.png

Issues Dashboard

The purpose of the dashboard is to provide the project managers with a visual presentation of the status of the issues across their projects on PPO. The dashboard can be grouped by various fields on the project as well as issue entity. Based on the group by field selected, the graphs displayed will adjust accordingly. The graphs by default show an issue count by status as well as an issue count by priority, on the projects on PPO.

mceclip7.png

Executive Dashboard

The purpose of this dashboard is to provide a summarised, one page view, of the project progress and key project related items. The dashboard would typically be used by the project manager and PMO to report back to executive stakeholders. The dashboard can be pulled for one project at a time or multiple projects for PMO reporting.

mceclip0.png

The sections discussed next are part of the Executive Dashboard available in PPO.

Project Information shows basic project information that has been captured and has a link to the Project Status Dashboard which has more detail should it be required.

The Project Status section shows the latest comment named “General Comments & Issues”. The default comment that appears on the executive dashboard can be customized based on your specific requirements.

The Schedule Indicator graph clearly shows if the project is behind (in red) and ahead of schedule (in green). In other words it shows the percentage by which the actual progress percentage is more, less or aligned with the planned progress percentage for each project.

The Earned Value Analysis graph shows the actual progress percentage in relation to the percentage of budget that has been spent. If a larger percentage of the budget has been spent than the percentage actual progress that has been made, the percentage difference will appear in red. If a smaller percentage of the budget has been spent than the percentage actual progress that has been made, the percentage difference will show in green.

The purpose of these pie charts is to provide the audience of the report with a visual presentation of the RAG status of the risks (i.e. number of risks per RAG) and the Priority of the issues (i.e. number of issues per priority) being managed on PPO within the particular project.

The Project Health section shows the current status / last update of each of the default health indicators on the project.  The default health indicators that appear on the project status dashboard can be customized based on your specific requirements.

The Project Cost section give a summerised view of the project costs showing the projects overall Budget, Actual/Spent, Estimate to Complete, Total at Completion and the Variance. 

The Executive Dashboard displays a Project Gantt Chart which only selects the tasks types Project Task, Summary Tasks and Milestones, leaving out the low level tasks which generally carry detail that the executive audience does not need. The task parameter can also be used to further filter out tasks not needed for the specific audience.

Gantt Chart Dashboard

The purpose of this dashboard is to provide the project managers with a graphical representation of their project schedule in a Gantt Chart format, allowing a birds eye view of the project's activities and milestones.

This Dashboard can only be pulled for one project at a time and can be filtered by Tasks.

mceclip0.png

Have a question?
If you need any assistance with the understanding and implementation of the dashboards, please feel free to log a support call, and the PPO Support team will gladly assist you.

Was this article helpful?
6 out of 6 found this helpful
Have more questions? Submit a request
Article is closed for comments.
Start a 30 Day Free TrialClick ClickNo Credit Card and No Obligation
Powered by Zendesk