Current approach
We give all staff time off on certain days as a company perk. Full days can be added under Public Holidays, but some company days are half days, and a Public Holiday can only be a full day. For half days we have to load Leave Resource Allocations for every resource, which takes a lot of admin and has to be kept up to date whenever staff join or leave.
Proposed solution
When a PPO Admin adds a Public Holiday, let them choose:
- Day Type: Full Day or Half Day. A Half Day could be set as a number of hours, for example 4 of the 8 standard hours.
- Holiday Type (optional): Public Holiday or Company Day, so that company days can be told apart in the list and in reports.
A Half Day should reduce resource capacity, scheduling and Time Entry expected hours by the set hours, the same way a full Public Holiday does today.
Why
- Company half days apply to everyone, so they shouldn’t be handled as individual leave records.
- If half days aren’t in the system, capacity is overstated and Time Entries shows missing hours on those afternoons.
Benefits
- Less admin: Half days are captured once, in one place, with no allocations or bulk loads.
- Accurate capacity: Capacity and utilisation reports show the true available hours.
- Correct timesheets: There are no false missing-hours flags.
- Cleaner leave data: The HR project holds only personal leave.
- New starters are covered automatically.
- Familiar to use: It builds on the existing Public Holidays screen, so no new process is needed