This dashboard provides a high-level overview of resource planning / allocation in your organisation from an employee perspective. Depending on the parameters selected, it will show either the total planned hours or the % of capacity per employee (or a grouping of employees) over time. It is therefore ideal to get an idea of where your capacity is being applied to allow you to understand whether you require additional resources for current or upcoming projects.
Source of data
Resource allocation or planning, is determined on the basis of resources that have been allocated to specific projects. Generally this will either be on the basis of Tasks or work items that have been assigned to specific resources or by using a “Resource Allocation” entity, depending on the type of configuration on your instance. For more information on resource planning, access the following knowledge base article.
The planning dashboards have certain parameters that can be applied to see the information that you are interested in. They are:
Employees: You can either show information for all employees or select an employee filter in order to show information about a group of employees.
Group by: You can either show information by employee or by a grouping of employees (based on any group-able employee field).
Period: This defaults to the current month but you can select a different period if required. It should be noted that the dashboard shows information for both the period selected and the six months around the selected period in order to provide context.
Show: The dashboard can either display Planned hours or Planned percentage of capacity. Note that in the case of the latter, the capacity hours will always be the total capacity of your resource pool and when looking at employees, where the “Include in Capacity” checkbox, on their employee record, is checked.
A summary of the planning information for the selected period is displayed within the Key Statistics section.
The next section shows a view of the Planned Hours (or % of Capacity depending on your parameter selection) for the selected period (on the left) and the six months centered around the selected period (on the right). Please note that these graphs are at a daily granularity and the y-axis of the chart should be interpreted accordingly (i.e. the hours represents hours planned per day). One can easily then determine the free capacity available for the resources.
The last heat map shows the breakdown per employee (or whatever grouping that you selected) per month centered around the selected period.
The darker the shading on a cell, the more work has been allocated to the resource as indicated on the legend.
If you still require additional help with the dashboard, feel free to log a support call and the PPO support team will gladly assist you.